Correspond with customers directly from the manager, and optionally choose to process the new inquiries — with no repetitive typing necessary — either individually or in batch. It cannot get any easier to gather new leads for your company! Touch Management. Check Availability The flexible Caterease venue graph allows you to instantly review all banquet room usage in a horizontal or vertical bar graph display.
Instantly check room availability and even reserve space directly from the graph itself. Not only can you book new parties directly from your Caterease venue graph, but you can manage your existing parties as well! Drag and drop parties from one room to another or even one date to another. Stretch and shrink parties to make them start a little earlier or end a little later. Make event changes instantly without having to leave this handy, graphic screen!
No matter whether you book parties from your venue graph or from any other area of the program, the Banquet Rooms Module will always protect you from any possible conflicts — instantly warning you about double-bookings or issue with guest capacity.
The amazing Room Selection Wizard even lets Caterease choose the most appropriate room for you — even concerning itself with your most efficient use of valuable space. We at Caterease know that pickup and delivery orders have become the primary source of revenue for many of you.
As a response, we have created a comprehensive tool to manage these orders within your existing Caterease program. The new Quick Order wizard lets you create delivery or pickup orders for new or existing customers in an instant! Quickly search for existing customers based on any detail — part of a phone number, first or last name or any other information — or add new customers easily on-the-fly.
Enhanced Caterease menu selection tools allow you to easily grab any menu items for the order — dragging and dropping multiple items and searching by any item detail you know. The program automatically calculates anticipated delivery or pickup time based on custom preferences you establish — considering prep times of all menu items ordered, distance to the delivery destination, a potential time buffer and any custom restrictions you might set on the number of orders per time period.
The calculated delivery or pickup time will default for any new quick order, and can be easily overridden by you.
Group Room Booking Instantly select room types from a custom list of options, and the program automatically calculates standard rates or even special, seasonal rates. Optionally track separate totals for the number of rooms initially agreed upon versus the number of rooms blocked, an adjusted number and the number actually picked up or used by the guests.
Choose which of these numbers you want to see on the screen, as well as which number should serve as the financial basis for the contract. In addition to blocking various types of rooms, the Guestrooms Manager also lets you track other associated details for each rooms contract. Custom room taxes can be assigned and even edited on-the-fly; a detailed rooming list of specific guests staying in each room can be created; billing responsibility for restaurant charges, incidentals, etc.
Easily track group room usage in a variety of powerful, flexible ways. Attractive, detailed reports give you instantaneous access to valuable information; optional automatic inventory checking immediately warns you if you exceed a daily or monthly inventory of rooms; powerful query tools give you any results you need in flexible detail grids or in colorful charts and graphs.
All the information you need to manager your group rooms is available right at your fingertips! Caterease gives you flexible, powerful tools to quickly and easily schedule staff for your various events.
However, if you are already using certain third-party staffing applications, Caterease can pass detailed shift information from your events into that application for easier employee management. One quick mouse click at the bottom of an event allows you to pass all shift details — positions, times and even numbers of employees required and then you can manage their schedules quickly and easily in that program.
Whether you want to manage employees for an event within Caterease itself, or handle scheduling in one of these third-party applications, Caterease has the tools you need to make the job easier. Seamlessly pass all financial information — optionally including line item details and even payment information — directly from Caterease into your favorite accounting package. Caterease will instantly create a detailed invoice in your QuickBooks program — individually or even in batch — and will automatically link this invoice to the appropriate client or create a new client when necessary.
Any changes to the Caterease event can be instantly updated in QuickBooks, so you always have the most current and accurate information. This file contains detailed general ledger information, and can also be re-exported as often as possible to capture changes made to Caterease events. Take the worry out of managing your financial information — and ensure the accuracy of your important data — with the powerful Caterease accounting interfaces. Simplify your email marketing campaigns by instantly creating custom email marketing lists directly from your Caterease program.
Using any of the powerful query tools available throughout the program, you can create a custom list of email recipients — filtering the list based on virtually any event or client details.
Once a list has been created, you can instantly export it as a custom email list for Constant Contact. Take advantage of the wealth of data in your Caterease program — and the powerful tools for tracking that data — to quickly build the perfect targeted lists for your various email campaigns.
Create beautiful, detailed diagrams of your event space easily and link those diagrams back to specific Caterease parties using one or our intuitive room diagramming interfaces.
The third-party diagramming application opens on the default diagram for that space, allowing you quickly populate it with tables, chairs and other important design elements. Close the diagram, and you are brought right back to the party you were on — without missing a beat!
Click the same button again in the future, and you will be able to edit that diagram you created — all the while maintaining its link to your Caterease program.
Yes, too many features can be a problem, especially if they can't be turned off. We encourage prospective buyers to take advantage of the free trials offered by many vendors, as this is the best way to ensure a good fit. Most catering software platforms are sold as cloud-deployed software, also called Software-as-a-Service or SaaS. This means that the software runs on third-party or the vendor's own servers. There are several benefits to this deployment model, making it the most popular choice for many small and mid-sized caterers.
The first big advantage of cloud-based catering software is that you don't need to install it, update it or worry about its security. All of that is handled on the backend by the vendor. All you need to start using your new catering software is to go online and log into your account.
That brings us to the second advantage: accessibility! Since the software is hosted online, it can be accessed from any device with an internet connection.
Many catering platforms are even mobile compatible, making it even easier to navigate the system while you're on the go or setting up for your next event. Finally, the flexibility of cloud-based catering software is another big advantage. New users can be added easily and software subscriptions can be changed and updated, often with only the click of a button.
For costs, many catering cloud-based platforms are sold with either monthly or annual subscriptions. Some vendors allow more than one free user, while others may assess an additional monthly charge for each additional user.
Note: a "user" is simply anyone on your staff who will need direct access to the software. Get Advice. Other Software. Tripleseat Tripleseat is a web application specifically designed for hotels, restaurants, and special venues to help manage sales and events.
Visit Website Learn More. Flex Catering Flex Catering is a web-based food and catering management software with an amazing online ordering website. Curate Curate is the platform for event professionals looking to save time and increase profits through streamlined processes. CaterZen CaterZen is a cloud-based catering management solution that allows caterers to manage operations, sales and marketing.
Marketman MarketMan Restaurant Management is a cloud-based inventory management platform that assists small to large-sized restaurants with procurement, food delivery tracking and accounting. Connecteam Connecteam was designed and built as a true all-in-one solution. Total Party Planner The most popular web-based catering software for business owners to automate.
Better Cater Better Cater is a cloud-based catering solution that is suitable for small and midsize catering businesses such as corporate catering, on-site catering, restaurants, event caterers, food trucks and large-scale food preparation.
Caterease Caterease is a cloud-based and on-premise catering solution suitable for caterers, event planning businesses, casinos, restaurants and more. Event Temple Event Temple is a cloud-based event management solution designed to manage bookings and revenue for venues and hotels. Sapaad Sapaad is a cloud-based restaurant point of sale POS and delivery management system designed for food businesses, such as cafes, fast food and full-service, walk-in, dine-in, take-out and home delivery.
Priava Priava is purpose-built for event management, conferencing, and performing arts venues. When I Work When I Work is a cloud-based employee scheduling solution that helps organizations track time and attendance, create and edit employee schedules, add new jobs to the calendar, review timesheets and fill shifts.
Event Booking Engines Event Booking Engines is a cloud-based software platform designed to help Venues, Hotels, Caterers, Restaurants and Hospitality Groups manage their events, calendar, tasks, proposals, contracts, payments, lead transfer and event t Ungerboeck Software Ungerboeck is a cloud-based event management software designed to help sporting venues, exhibition centers, theatres, trade show organizers, museums and universities manage the entire event lifecycle, from registering guests and b Function Tracker for Caterers Function Tracker For Caterers is a cloud-based catering management solution designed for small and midsize businesses.
Nowsta Nowsta is a cloud-based workforce management solution designed to help businesses streamline the entire employee lifecycle, from managing work requests to gaining insights into labor costs. View all products. Popular Comparisons. Buyers guide. Here's what we'll cover: What is catering software? Common features of catering software Benefits and potential issues Catering software pricing and purchasing options What is catering software?
Here's a thought experiment to visualize the benefits of replacing spreadsheets with catering software at your small business: Imagine you've recently launched your own catering company.
Common features of catering software Depending on the vendor and product you choose, your catering software could come with any or all of the following features.
Booking management Help manage all aspects of the booking process, from initial estimates to follow-up revisions. They also help manage customer contact information and other details. Billing and invoices Assist in the sending, collecting and monitoring of prepayments, standard invoices, and all other billable charges.
Calendar planning Organize dates, times and places for future events and ensure that no staff or venues are double-booked and that no important appointments get missed.
Menu planning Tools to help create, revise and collaborate with clients on menu items, course selection and special dietary requests. Venue management Manage reservations and communication with third-party venues, ensuring caterer, clients, and the venue all stay on the same page.
Rentals and orders Plan, arrange, and manage agreements with third-party equipment rental companies and assist with the related billing and invoicing requirements. Click Here For More Details. Flex Catering is a web-based catering management software. It's an all-in-one solution for events and corporate catering. It was built for efficiency so you can easily manage your events, orders, kitchen production, customers and more. Flex Catering's main advantage is the simple, great looking interface.
In addition, it has the most advanced online ordering module in the industry. From a production perspective, it allows you to take orders with multiple delivery times, create comprehensive packing slips, prep sheets and dispatch reports. CaterTrax is a web-based catering management software that easily manages your kitchen, customers and hospitality operations. The TRAX platform enables you to streamline orders and operate multiple lines of business efficiently.
It allows you to build comprehensive packing slips, preparation sheets and routing sheets. With this software, you can offer your customers an easy and reliable interface for navigation.
Spoonfed is an online catering management software for caterers, sandwich retailers and franchises. It offers loads of features such as ordering, route planning, production planning, online invoicing and lots more. You can empower your customers with Spoonfed. It provides them with specific menus so that they can order online. The order is automatically processed into production and delivery. The orders can be added or edited anytime by the customers.
Caterease offers both catering and event planning solutions. The simple interface lets you easily get started. It offers a web-based and desktop version. You can create a custom contract and email it to your customers with the help of Caterease.
The scheduler tool allows you to view all the important events in the upcoming days, weeks and months. You can also create a separate schedule based upon your sales representative, category and more with Caterease. Pxier catering is a hosted software that's full of exclusive features.
Some of its biggest clients are Radisson Hotel and Choice Hotels. This software is designed to control your catering business needs such as customer management, invoicing, payments, contracts, customer feedback and more.
You can get started with Pxier without any setup cost and easily create standard and specific menus according to your needs. EventPro is an all-in-one catering software that provides all the necessary features required for effective catering management.
You can add and edit the event dates in advance and view all the upcoming events by filtering them on the basis of days, weeks, months and years. It is very easy to organize your events, whether it is an indoor or an outdoor event, with EventPro.
The beverages along with their prices can be added and edited quite easily according to your requirements. This software is available in both cloud and desktop version. Restaurant Catering Systems has developed marvelous catering software with plenty of features.
It will help you save time and enhance customer experience. This catering management system will let you convert your prospects into loyal customers as you can record all their necessary information like contact number, meeting dates and more and access them whenever you want.
You can also create a reminder. The task of creating a quote is quite simple with Restaurant Catering Systems as you only need to compile and edit a standard cover letter, quotes, agreements and others and then send. ReServe is fully integrated cloud software that automates the entire event booking process from inquiry to invoicing and everything in between for easy catering management.
It lets you manage unlimited events with the help of a drag and drop multi-view calendar which prevents you from double booking. It is extremely easy to create event orders and proposals with the help of point-and-click technology offered by this software. Planning Pod is an easy-to-use online catering software that simplifies how you manage your clients and events.
You can track all the necessary information like menus, price, rentals and more on a single platform. It consolidates everything in one place to avoid duplication, allowing you and your staff to have access to up-to-date catering information. With Planning Pod, you can easily create unlimited menu templates, adding your own food and beverage list.
You can further edit the menu in the future according to your needs. Foodstorm is one of the most reliable catering software to manage large catering operations. It allows you to automate processes, enhance your sales, delight your customers and more.
This software is compatible with smartphones to provide a pleasant customer experience and allows them to order from anywhere. Now that you know about the top catering software, do you still want to perform catering management function with your spreadsheet?
Well, it is your choice. However, you will lag behind the competition if you do so. You simply cannot compete with other agencies if you use manual management. All of the catering software has its own distinct features, and you should analyze your business needs carefully before implementing any of the catering software on this list.
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